I had started at a new company and one of my tasks was to prepare the Annex 1 form which management then signed and submitted to the DOL. My preparation, as explained by my predecessor,had to be written in pencil.
About 3 months after my arrival we received notification from the DOL that an Inspector “was arriving to hold an enquiry” I greeted the Inspector on arrival and shortly thereafter in the meeting with my manager the Inspector explained that the Annexure 1 form was a mess; it explained nothing and as a result the Inspector himself had arrived to “get to the bottom of thing” That was when I found that management “rewrote” my version and submitted the report. I won’t go into the long version of the management report but suffice to say that the Inspector explained what he wanted and when the Manager disagreed, the Inspector informed him exactly how he wanted the report to be prepared “from then on”
Thereafter the Annex 1 was completed in ink and submitted directly to the DOL with copies to management. Fortunately this did not create a conflict between myself and management as the Management team fully endorsed the Inspector’s requirements.
The lesson learnt was to make sure you have all the facts and supporting documents, and present it so that the DOL Inspectors can have sufficient information to decide on their next plan of action.
In the attachment, kindly provided to Saiosh by Craig Proctor Parker, he provides a very comprehensive guide to investigating any incident and getting your facts down on paper. I just think how well this would have helped the Management team, back “in the old days"
To download Craig's guide on Compilation & Presentation of Reports click HERE